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What does taxonomy mean to you?

Next time you are speaking about taxonomy in relation to SharePoint make sure you clarify what is meant by that. Taxonomy can mean many different things depending on the context of a conversation. When I am referring to taxonomy in relation to SharePoint this is how I break it down.

Definition of Taxonomy:

Division into ordered groups or categories

Or

The science, laws, or principles of classification; systematics.

http://www.thefreedictionary.com/taxonomy

  • Taxonomic Sections: This means to get a clear definition of each taxonomic section and the features/purpose of that section. I use the governance model which can be found in the sample governance plan at the Microsoft SharePoint Governance Resource Center for SharePoint Server 2007: http://technet.microsoft.com/en-us/office/sharepointserver/bb507202.aspx





  • Navigation: Define how site users will navigate through the taxonomic sections and the sites within each section.

    Often there is a gap between the taxonomic sections for the divisional portals and department and team sites. I typically recommend that you add a links web part to the divisional portals wireframe which points to related department sites and a directory which can be found on the corporate portal which helps users navigate team sites and project sites.

  • Wire Frames: Consistent labeling and structuring of items within a site and incorporate it with the wireframe, templates and site definitions.

    For example you may define in your wireframe that each site will have announcements in the upper right hand corner for the project team sites taxonomic section. You will also want to ensure that is labeled as Announcements and not something like Shout Out. This provides consistency and helps your end users find information.

  • Content Types & Meta Data: This process should include categorization of data and association of meta-data with that content. It should also define if the meta data is required. This can enhance your search capabilities and allow you to roll up information from different sites into a central location.

    A tool for use in taxonomy tagging can be found in the Community Kit for SharePoint at: http://www.codeplex.com/CKS/Release/ProjectReleases.aspx?ReleaseId=2830

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